Budget Analyst III

Employment Type

: Full-Time

Industry

: Miscellaneous



Job Description

GENERAL DESCRIPTION:

TDEM is an emergency response entity and this status can affect working hours, travel and change in duties as needed. The Budget Analyst III performs highly complex budget preparation and analysis work. Work involves examining, reviewing, and analyzing a large number of grant and operating budgets; compiling statistics related to income and expenditures and developing periodic management reports, forecast of expenditures, income, and special reports related to the budgetary activities. Develops inputs for grant applications and appropriations requests; collects and presents program performance measures and provides technical advice and assistance on budgetary matters. Provides effective advice to Division managers regarding appropriate and acceptable adjustments to allocated budgets, meeting Departmental needs, responding to operational and environmental changes. Monitors and reports periodic summations of disbursements made from receipts deposited to various cost centers and budget allocations. Conveys budget status to executive management relative to annual allocations. Develops methods, procedures and controls to enhance the effectiveness, efficiency and accuracy of financial reporting. May coordinate specific budgetary work activities of other staff members in the Support Services Section and other work centers. Works under general supervision, with latitude for the use of initiative and independent judgment.

This position reports to the Unit Chief.

ESSENTIAL JOB FUNCTIONS (EJFs):

  • Performs professional accounting work in recording, classifying, auditing, reconciling, adjusting and balancing financial records, documents and reports including the Department's construction activity.
  • Performs complex budget development, analysis, and reconciliation for a large number of TDEM grant and operating budgets that typically total in excess of $300 million per year.
  • Monitors additions to and disbursements from TDEM accounts and provides management information on status of individual budgets, income expense trends and projections on a monthly basis.
  • Examines operating budgets to determine appropriate allocation of funds. Reviews proposed staffing changes, equipment purchases, facility charges, operating expenses, and other expenditures. Identifies financial issues; recommends adjustments to existing and planned programs and projects to maintain a sound financial posture.
  • Provides advice and assistance to management on financial planning and ways to effectively utilize funds and personnel.
  • Provides suggestions for improve management accountability, and attainment of efficient program objectives.
  • Provides input for the development and evaluation of performance measures.
  • Develops internal budget preparation and maintenance procedures.
  • Prepares fiscal notes and may provide inputs for TDEM analyses of proposed legislation.
  • Monitors the work of junior staff members, provides training and participates with them to analyze and periodically report disbursements and revenues applicable to each cost center, appropriation and budget account.
  • Communicates and interacts with appropriate managers and designees, informing them of processing procedures and disbursement reporting that affects their budgets; policies, procedures and methods for preparing budget proposals and collecting and tabulating operating results regarding budget‑funded activities.
  • Collaborates with budget managers and Accounting and Budget Control personnel in preparation and consolidation of the Texas Division of Emergency Management internal approved budget. Reviews allocated amounts and FTE’S for individual programs and is responsible for auditing and compiling Division submissions.
  • Provides detailed technical information relating to the budget, funding processes and various methods to managers as necessary to accomplish development of funding budget proposals and disbursement of allocated funds.
  • Performs as technical advisor to budgetary units concerning budget and funding procedures and methods.
  • Identifies to executive management deviations in budget accounts from explicit planned status for expressed dates. Monitors and trains budget analyst and accounting clerks.
  • Verifies all budgetary transaction request occurring within statutory guidelines from specified Divisions.
  • Participates in various projects and responds to request from multiple sources e.g., Department of Public Safety, State Legislature, Governor’s Office, and State Comptroller, etc.
  • Coordinates budget procedures, preparation, and reporting with budgetary units as appropriate. Reviews budgets for accuracy and identifies adjustments to allow for most effective use of funds.
  • Collects, sorts, analyzes and tabulates a variety of data from paper and computer files to prepare and distribute periodic and/or special reports applicable to assigned budgets and to provide alternate solutions to spending constraints.
  • Compares accumulated disbursements for varied accounts within assigned budgets to pre-established disbursement plans, schedules and proportional progress toward action objectives of applicable accounts.
  • Prepares graphs, charts and narrative explanations to inform Division management of the status on varied budgets and accounts and to provide visibility of construction activities.
  • Collects, from previous periodic reports, paper and computer files appropriate data regarding varied budgets of TDEM cost centers and revenue sources; makes calculations of (sums, products, ratios, etc.), tabulations, narrative comments and other documentary evidence of accumulated actions as a factor in preparation of periodic (quarterly, annual, biennial) activity reports of the Texas Division of Emergency Management and its major components.
  • Performs related work as assigned.
  • Maintains a regular work schedule and work extended hours when needed.
  • This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

    MINIMUM QUALIFICATIONS:

    Education -- Bachelor’s degree in applicable field from an accredited college or university or an equivalent combination of education and experience

    Experience – Five years of related experience.

    Relevant work experience may be substituted in lieu of education requirement on a year to year basis

    KNOWLEDGE, SKILLS AND ABILITIES:

  • Working knowledge of, or the ability to rapidly assimilate information related to TAMUS, state, and federal regulations, legislation, guidelines, policies and procedures.
  • Must be analytical, detail-oriented, and able to multi-task without sacrificing accuracy or timeliness. Ability to analyze fiscal management information, to determine appropriate use of funds, to perform statistical analyses, to identify and develop budgetary reports and schedules, to analyze problems and develop and present solutions and apply actions to effectively resolve current, and prevent recurrences of, problem conditions.
  • Must exercise excellent interpersonal skills – position continually requires demonstrated poise, tact, diplomacy, and an ability to establish and maintain effective working/professional relationships with internal and external customers. 
  • Must have experience communicating and presenting to diverse small and large groups. Ability to convey technical information in lay terms that can be understood by people with a variety of educational and working backgrounds.
  • Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism. 
  • Must have skill in operating personal computers with spreadsheet, word processing and database software systems. Ability to create complex spreadsheets and word processing documents to enter, retrieve, modify and delete data.
  • Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.
  • Availability for after-hour, holiday and weekend work is required as well as during emergencies and disasters. May be required to travel by vehicle or other mode of transportation (10%).
  • Ability to anticipate and identify issues and problem solve.
  • Ability to communicate with tact and diplomacy.
  • Ability to travel throughout the state on overnight trips as required.
  • REGISTRATION, CERTIFICATION OR LICENSURE:

  • Must complete within 12 months of employment the following FEMA independent study courses: IS-100, IS-200, IS-700 and IS-800.
  • *Resumes will not be accepted in lieu of applications.

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

    Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.










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